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Position Title: Junior Advocate
Reports to: Director of Advocacy
Position Summary: This position acts as the assistant to the Director of Advocacy by helping with daily tasks, organizing work, tracking projects, and drafting correspondence. The Junior Advocate will help to coordinate events, schedule meetings, run errands, and collecting/reporting on program metrics. The Junior Advocate will have the opportunity to receive mentorship and training needed to backup program directors within the Ministry.
Position Description:
• In the absence of regular staff provide back-up support to program areas and function as the area leader when needed (Capernaum Place, Community Resources, and Shelter).
• Assist each program leader with creating Standard Operating Procedures(SOPs) for each role and update the SOPs on an ongoing basis.
• Manage calendars for the Director of Advocacy, Director of Operations and Executive Directors, scheduling meetings as needed.
• Will follow-up on invoices needing approval for payment by the Director of Advocacy and assist with reporting on area spending and record keeping.
• Responsible for creating, maintaining, and updating program policies under the supervision of the Director of Advocacy.
• Collect, track, and respond to requests for data and metrics related to each program area.
• Prepares correspondence, graphs, tables, and presentations for the Director of Advocacy as it relates to program data and metrics.
• Conduct research regarding resources both tangible and intangible geared towards enhancing programs and organizational growth.
• Coordinate and schedule mandatory staff trainings with internal facilitators.
• Facilitate trainings, presentations, and reports as needed.
• Act as a liaison to external agencies for the Director of Advocacy and escalate requests/inquiries as needed.
• Provide support during tours, networking meetings, and events.
• Fax, scan, mailing documents, and following up with external agencies.
• Remind managers of deadlines, receipt submissions, project priorities, and help to organize efforts.
• Check voicemail messages and follow-up on calls.
• Other responsibilities as required.
Minimum Qualifications:
• AA/AS in business, finance, economics or a related field.
• 3+ years of experience working in an administrative support position.
• Strong written and verbal communication skills.
• Must possess a high-level of attention to detail.
• Ability to effectively manage time, multiple priorities, and remain organized.
• Proficient in Microsoft Office (Outlook, Word, Excel, Powerpoint).
• Knowledge and ability to create professional presentations, charts, graphs, and use formulas.
Preferred Qualifications:
• Bilingual in English/Spanish required.
• BA/BS in business, finance, economics or a related field.
• Prior experience in the health and/or human services industry.

Reference : Junior Advocate jobs

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Published at 09-11-2022
Viewed: 148 times