Office Administrator at Jobisite / America Jobs

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Office Administrator

at Jobisite in Kildare

The Office Administrator is responsible for coordinating and supporting the daily operations of the office, ensuring efficient workflow, providing administrative support to project managers and engineering staff, and maintaining organized business functions. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced technical environment.
Key Responsibilities

Manage daily office operations, supplies, inventory, and equipment maintenance

Serve as the first point of contact for visitors, clients, and vendors

Support engineering and project teams with document control, scheduling, and correspondence

Prepare and format reports, proposals, project documentation, and presentations

Maintain filing systems including digital project archives and compliance records

Assist with time tracking, expenses, and basic accounting tasks (invoices, purchase orders, receipts)

Coordinate meetings, travel arrangements, and company events

Ensure adherence to company policies, safety compliance, and quality standards

Handle incoming and outgoing communications including phone, email, and mail distribution

Work closely with HR on onboarding, training coordination, and employee records
Reference : Office Administrator jobs

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