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JOB DESCRIPTION
Office Manager/Bookkeeper/Project Administrator

Position Descriptive Summary

Civil engineering firm seeking a part-time business office manager with prior experience in managing in a small firm atmosphere. Must be well-rounded and comfortable with a range of tasks which includes accounting, human resources, marketing, and project administration. Position can be mostly remote. Salary commensurate with experience.

Position Tasks

• Work with engineers to prepare written engineering reports
• Prepare engineering proposals and execute contracts
• General bookkeeping (QuickBooks Desktop Pro)
• Invoicing clients
• A/P and A/R and associated reports
• Preparing payroll data for payroll service
• Maintain HR policies and procedures
• Managing office systems and related office duties
• Assist engineers with project management duties
• Coordinate technology with Information Technology consultant
• Public bid searches / marketing campaigns
• Compile information for RFP’s
• Track Continuing Education Units (CEU’s) and state licensing requirements for engineers
• Professional Engineer (PE) licensure renewals and applications
• Administration of computer program licensing and registration
• Oversight of firm 401K program requirements
• Oversight of firm web presence
• Other miscellaneous office duties as needed to maintain office operations

Required Skills

• Experience in QuickBooks Desktop Pro and accounting functions
• Experience in all the Microsoft office products and administration of Office 365.
• Professional mannerisms with phones and guests
• Be able to multi-task easily
• Able to adapt to new software easily
• Organizational skills
• Experience in a similar role in the field of architecture or engineering.



​JBARBATO.COM | 6 Dickinson Drive #103, Chadds Ford, PA 19317 | 610.558.6050
Reference : Office Manager/Bookkeeper jobs

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Published at 21-06-2023
Viewed: 90 times