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Kiliuda Consulting LLC, a subsidiary of Three Saints Bay, LLC, and government contracting industry leader is looking for a Executive Assistant to provide support services to satisfy the operational objectives of the National Cancer Institute, Center for Cancer Research in Bethesda, MD.



Responsibilities:

Provide executive expertise needed to coordinate, improve, and oversee the overall functioning of the Cancer Training Branch.
Schedule and maintain an accurate tracking system of all activities.
Stay abreast of and implement current regulations, policies and procedures, and updates staff on relevant information.
Plan and complete various special projects.
Arrange conferences and meetings and contact attending professionals, make travel arrangements, maintains complex schedules and calendars, and advise staff on the most effective method and format of presentations.
Perform administrative support to the Branch Director in preparing correspondence, meeting minutes, reports, official duty memoranda, training requests, and individual/mass mailings using proper format, grammar, punctuation, and spelling.
Perform travel planning duties.
Place orders for office supplies and equipment.
Perform conference tracking duties.
Perform conference/workshop organizing duties, including drafting Attachment A forms and SOW for meeting contractor solicitation.
Perform data entry duties, including adding, updating, and removing data to and from office documents.
Perform data gathering duties, including searching, identifying, and retrieving data from NIH/NCI Grants Management Databases, websites, and policy documents.
Perform electronic file migration and organization from shared drive(s) to MS SharePoint/Teams.
Perform co-review of NIH progress reports and begin entry of progress report status questions on NCI Greensheets electronic forms (also known as checklists across NIH).
Update databases and spreadsheets and creates reports for management.
Maintain inventory and initiate purchase requests
Perform organization of NIH/NCI administrative supplement application evaluations.
Perform data management duties, including data organizing, archiving, and record keeping.
Perform office-managing duties, including scheduling appointments, scheduling meetings, keeping meeting minutes, routing memos, copying documents, maintaining group calendar,
and answering the phone, monitoring phone mailbox messages and routing to appropriate staff member(s).
Requirements:

Ability to pass a pre-employment background check
Ability to pass a Public Trust background investigation
Bachelors Degree in the arts or sciences or a ten years experience of hands-on related experience.
Excellent written and verbal communication skills
Excellent analytical, organizational and time management skills
Advanced MS Office Suite (MS Word, Excel, Outlook, SharePoint, and Power Point) skills is required
Experience with MS Teams and Web Ex software
Excellent attention to detail
Ability to multi-task and assist multiple employees at once
Must be able to speak and write fluently in English
Experience in a clinical or medical setting is preferred
Background in biology or science is preferred

Position is located in Bethesda, MD


VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law
Reference : Executive Assistant Level VI-NIH #3052 jobs

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Published at 03-04-2023
Viewed: 74 times