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Kiliuda Consulting LLC, a subsidiary of Three Saints Bay, LLC, and government contracting industry leader is looking for a Program Specialist to provide support services to satisfy the operational objectives of the National Cancer Institute, Center for Cancer Research, Neuro-Oncology Branch in Bethesda, MD.



Responsibilities:

Provide administrative support to the Neuro-Oncology Branch during execution of day-to- day functions, planning and implementation of projects, including setting priorities, managing assigned tasks, monitoring project status, reviewing reports and deliverables, and providing status updates.
Coordinate, plan, prepare and edit documents for submission related to Branch personnel actions, including but not limited to appointments, renewals, terminations, credentialing, and license reimbursements.
Receive all visitors and telephone calls to the NOB. Screen calls by determining the nature and purpose of the call, referring calls not requiring the Branch Chief’s attention to other NCI staff members or handling the matter directly. When calls must be referred to the appropriate Branch Principal Investigator (PI), the Contractor shall furnish that PI with information readily obtainable to aid in the discussion. Accompany or assist visitors as necessary, working collaboratively with the Program Assistant in the NOB laboratory.
Receive all incoming mail and faxes for the NOB and distribute or process appropriately, including invoices and donor checks. Determine whether correspondence should be brought to the attention of the Branch Chief, referred to the appropriate personnel or handled directly. Draft correspondence such as routine official correspondence, acknowledgments, acceptance letters and routine office reports.
Review, process, and enter requests for necessary systems, including but not limited to Concur Government Expense (CGE), Purchasing Online Tracking System (POTS), Learning Management System (LMS), Fellowship Payment System (FPS), National Institutes of Health (NIH) Enterprise Directory (NED), and Integrated Time and Attendance System (ITAS).
Assist with the processing and workflow of incoming medical records and imaging studies sent to PIs for second opinions or evaluation for clinical trials. File patient progress notes and other documents in patient charts in a timely manner. Maintain and update ‘Active Patient/Primary Provider’ and ‘Deceased Patients’ lists and files.
Assist Patient Care Coordinators in scanning source documents; scanning any needed medical records; labeling, uploading, verifying medical records in CRIS; obtaining outside medical records; confirming patient appointments; updating patient schedules; retrieving and sending pathology specimens.
Plan, coordinate and comprehensively handle logistics for NOB staff’s domestic and international travel, including outside activities and sponsored travel.
Schedule and organize meetings and work with staff to identify key issues that must be addressed at the meetings including but not limited to: developing an agenda; identifying, assessing, drafting, editing, revising, and assembling necessary background materials
Coordinate the planning of scientific meetings, including but not limited to communications with distinguished lecturers, invited guests and participants, registration and meeting logistics, and travel arrangements.
Analyze information and materials requested for review by NOB and clinical center staff and determine the appropriate NOB or CCR components and staff to assist in the preparation of responses. Coordinate signature and review for a variety of time-sensitive, confidential documents such as memorandums and professional licensure reimbursement requests; receive and process action items submitted to the NOB staff for response as appropriate.
Prepare a variety of documents to include, but not limited to letters, memorandums, and any other assigned material, (reports, schedules, agendas, manuscripts, abstracts, graphs etc.); obtain clearances as needed. Research, develop, review, and revise a variety of documents and reports. Develop periodic and special reports and procedures, search records and files, the internet, background materials and precedent references. Obtain information and data for the NOB staff; review and summarize materials and data. Gather and coordinate information for review, conduct data entry and file maintenance, edit and/or prepare text, data and charts as needed.
Provide assistance regarding management functions, including but not limited to, assistance with a variety of management and administrative studies to analyze and/or evaluate internal procedures, policies, processes and systems for the purpose of improving efficiency.


Requirements:

Ability to pass a pre-employment background check
Ability to pass a Public Trust background investigation
Bachelor’s Degree; or three years’ experience in a professional administrative setting
Excellent written and verbal communication skills
Excellent analytical, organizational and time management skills
Proficient with MS Office Suite (MS Word, Excel, Outlook, SharePoint, and Power Point)
Must be able to speak and write fluently in English
Excellent attention to detail
Position is located in Bethesda, MD


VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law
Reference : Administrative Assistant - NIH #2921 jobs

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Published at 10-01-2023
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