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Ghostrock, a subsidiary of Three Saints Bay, LLC, is a Federal Contracting company looking for an Administrative Assistant in support of the Mid Atlantic Regional Maintenance Center (MARMC) Command Legal Office (CLO).

The Administrative Assistant shall provide clerical support for Legal Officer in preparing correspondence, PowerPoint presentations, filing, and recordkeeping duties. Responsibilities include but are not limited to:

Research and communicate with various entities within MARMC and outside commands to draft and prepare all correspondence, documents, messages, reports, and forms for signature in regards to Military Legal.
Screen and direct telephone calls, visitors, and incoming correspondence to appropriate personnel.
Interface with visitors requesting appointments and asking questions.
Make arrangements for conferences and meetings and assemble established background materials as required.
Identify and escalate workflow issues, provide clerical support on Legal projects, provide administrative support to work directors, and compile daily production statistics and other reports.
Compose and maintain various types of correspondence such as phone messages, email, fax, and letters.
Create spreadsheets and manage databases by selecting the guideline or reference that fits the specific case.
Generate technical/non-technical correspondence such as military legal documents, office policies, procedures, and guidance, requests for information, letters of accomplishment, commendation, notification, reports and presentations as requested.
Establish and/or maintain soft and hard copy of various office documentation, research information, and operate modern office equipment and software.
Generate meeting agendas, coordinate times and locations, and any other logistical and clerical support to schedule meetings. Attend meetings/proceedings, record minutes/transcribes recordings, and produce documents.
Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, and other offices.
Research requested administrative issues or problems and relay findings to employees and management.
Draft command DoD/DoN messages utilizing the current DoD message traffic system. Review materials prepared for Government Representative’s approval for typographical accuracy and proper format.
Requisition and restock supplies by providing a list to the Government Purchase Card holder and arrange for maintenance of office equipment.
Utilize current task specific software programs.
Be familiar with the Military Personnel Manual, JAGMAN, and Uniform Code of Military Justice to obtain information to complete tasking.


Experience Required:

US Citizenship.
Active Secret Clearance.
High School Diploma or equivalent.
Minimum three (3) years applicable job-related experience performing Military Administrative duties in a military legal professional office setting.
Must be familiar with the current DOD/Navy directives regarding Military Legal correspondence.
Must be proficient in Naval correspondence.
Proficient in the use and creation of documents in Microsoft Office applications such as Word, PowerPoint, Excel, Access, and Outlook.


Position located in Norfolk, VA.

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Reference : Administrative Assistant II - Legal - 2381 jobs

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Published at 15-02-2022
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