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Full-time Administrative Support

at judynunno Gallery in New York

The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operation of the executive office. This role requires exceptional organizational skills, strong communication abilities, and a proactive mindset. The Executive Assistant will manage calendars, coordinate meetings, handle confidential information, and serve as a key liaison internally and externally.

Key Responsibilities

Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
Prepare, edit, and proofread correspondence, presentations, reports, and other documents.
Serve as the primary point of contact between the executive and internal/external stakeholders.
Organize and prioritize incoming requests, ensuring timely follow-up and resolution.
Plan and coordinate executive meetings, board meetings, and special events, including logistics and materials.
Handle special projects and tasks as assigned.

Qualifications

Exceptional organizational and time-management skills with the ability to multitask.
Strong written and verbal communication skills.
High level of professionalism, discretion, and confidentiality.
Proficiency in Microsoft Office Suite, Google Workspace, and productivity tools.
Ability to work independently and solve problems with minimal supervision.
Strong attention to detail, accuracy, and follow-through.

Preferred Attributes

Experience in a fast-paced, high-growth environment.
Ability to adapt quickly and remain flexible amid shifting priorities.
Strong relationship-building and interpersonal skills.
Reference : Administrative Support jobs


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Published at 07-12-2025
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