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Full-time Administrative assistant

at Colabspot llc in Florida

Employer: Colabspot LLC – VM Legal Services LLC
📍 Location: 2200 N Commerce Parkway, Suite 200, Weston, FL 33326 (On-site)
💼 Job Type: Full-time (35 hrs/week, Mon–Fri, 9:00 AM – 5:00 PM)


About Us
VM Legal Services LLC is a growing legal services firm based in Weston, Florida. We specialize in immigration, real estate, and estate planning, supporting both individuals and companies in the U.S. and internationally. Our mission is to deliver high-quality legal and administrative solutions with professionalism, efficiency, and care.
We are looking for an Administrative Assistant to join our team and support our day-to-day operations. This role is ideal for someone detail-oriented, organized, and eager to grow within a dynamic law firm environment.

Responsibilities
The Administrative Assistant will provide direct support to attorneys and staff, ensuring smooth daily operations and compliance with internal procedures. Key duties include:
Assisting attorneys with case preparation, organizing files, and preparing forms.


Managing client communications via phone and email, and scheduling appointments.


Drafting and reviewing documents, including USCIS forms and internal memoranda.


Handling billing processes, petty cash reports, and administrative controls.


Coordinating document translations and logistics for legal cases.


Organizing and archiving digital and physical records in compliance with data protection standards.


Supporting internal audits and helping maintain quality standards in service delivery.


Managing procurement of office supplies and maintaining inventory.


Helping to standardize processes across immigration services.



Requirements
Education: Bachelor’s degree in Business Administration, Finance, or related field.


Experience: Minimum 2 years in administrative support, coordination, or similar roles (legal or professional services preferred).


Strong organizational and multitasking skills.


Excellent written and verbal communication in English (Spanish a plus).


Proficiency with Microsoft Office Suite and administrative software.


Attention to detail and ability to work independently.



Reference : Administrative assistant jobs


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Published at 15-11-2025
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