Office Administrator for Operation at Jobisite / America Jobs

This job ad has been posted over 40 days ago...

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Office Administrator for Operation

at Jobisite in Florida

With over 30 years of industry experience, Painting Express is an industry-leading painting and turn-key contractor. We proudly service the Multi-Family Housing industry in Southeast Florida. Our commitment is to positively impact all of our customers and provide them with the best example of quality service, support, and integrity needed in this fast-paced industry. We specialize in providing faster service every day turn-key requests, maintenance jobs, and major apartment renovations.
We now have an exciting opportunity to join our team! If you have a strong work ethic, take pride in what you do, and enjoy working in a team/family environment, then this full-time Office Administrator for Operations position may be a great fit for you! The right person for this position will be very organized and detail-oriented, results-focused with a “CAN DO” attitude. They must work well as part of a team and be coachable. Also, they must be comfortable in a deadline-conscious environment and speak ENGLISH and SPANISH fluently.

ESSENTIAL FUCTIONS & RESPONSABILITIES
▪ Maintain great communication with customers and technicians
▪ Oversee all change orders for extras
▪ Intake and documents all customer complaints received
▪ When necessary, send e-mail notifications of overspray
▪ Retrieve receipts and turn them to the correct department.
▪ Check incoming emails for services
▪ Cover and assist in other office departments as needed
▪ Assist in any capacity to ensure smooth operations of office and business on a daily basis

REQUIRED SKILLS

▪ Fully bilingual in English and Spanish-no exceptions (please do not apply if you do not meet this requirement as it is necessary for business operations)
▪ Exceptional management skills for overseeing 50+ subcontractors
▪ Customer engagement skills to establish rapport with 70+ client properties
▪ Strong interpersonal and diplomatic communication skills for intensive phone and e-mail communication in both English and Spanish
▪ Strong ability to multi-task efficiently while maintaining exceptional attention to detail
▪ Exhibit sound judgment and swift decision-making skills and follow-through
▪ Highly developed proficiency with Microsoft Office programs such as word, excel, outlook, Google Sheets, etc.
▪ Strong flexibility and ability to work independently and as a team with others to support all areas of office function
▪ Willingness to come in early or stay late depending on workload
▪ Have a clean background and stable work history
▪ High school graduate or higher-level education
▪ Experience with QuickBooks online preferred, but not necessary
▪ Minimum of 2 yrs. of experience with Client Service
GENERAL DUTIES:

▪ Answer and respond to incoming phone calls and accurately record all messages as needed, direct calls to appropriate parties and/or assist callers when possible
▪ Responding to general inquiries via phone and/or e-mail and forwarding inquiries to various departments as appropriate
▪ Prioritize duties and manage multiple competing priorities in a confidential and professional manner
▪ Handles day to day operations and specific tasks in a fast-paced environment
▪ Create office templates, logs and/or forms as needed and/or by request

JOB DETAILS:

▪ Full-Time Position available for immediate start
▪ Family-owned business with office located in Lake Worth, FL
▪ Hours of Operations: M-F 8:00 am – 5:00 pm ( 1hr lunch break)
▪ Paid PTO
▪ Paid Holidays
▪ Health Insurance
▪ Punctuality is strictly enforced
▪ If you possess all of the required qualifications and are ready to join a family orientated, energetic and positive environment, please reply to the ad with the following items (failure to do so will limit chances of resume review and/or hiring)
▪ Compensation: $18 to $20 per hour, based on experience and qualifications

Reference : Office Administrator for Operation jobs

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