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Full-time Daycare Administrative Assistant

at Jobisite in Florida

JOB PURPOSE
This position provides administrative support and reception for Lover’s Little Ones Academy including answering calls, data entry and document creation, and operating office equipment. Ability to work independently, and effective communication, interpersonal and public relations skills are important.
DETAILED JOB RESPONSIBILITIES
a) Reception Duties 45% • Respond to inquiries made in-person, by phone, by mail or email and make appropriate referrals both within and outside of the academy. • Communicate with clients, children, staff and the general public on a daily basis regarding program information, registration, billing, etc.
b) Filing 20% • File all correspondence for the academy. • Set up and maintain a comprehensive filing system including archival and storage inventories for the Department in accordance with DCF and FDOH requirements. • Updating information in the files as needed.
c) Children’s Program Administrative Support 30% • Maintain the monthly attendance sheets for the academy. • Create and update forms • Create and maintain spreadsheet of employee certifications and expiry dates. • Create and maintain spreadsheets as needed for tracking Child Care Centre related information. • Create agenda documents & take minutes at staff meetings, administration meetings, and school meetings • Ensure information on the academy’s website is updated and maintained in consultation with the manager.
d) Child Caregiving 5% • Provide relief childcare when numbers require e.g. before a new shift arrives. • Provide brief relief childcare when caregivers need to use the washroom or speak with a parent. • Willing to perform other duties, if required, to ensure a safe, healthy, nurturing environment for children and families, including cleaning, cooking, driving.

Reference : Daycare Administrative Assistant jobs


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Published at 07-04-2021
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