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Full-time Administrative Specialist - 1823

at Three Saints Bay, LLC in Virginia

Eagle Harbor, a subsidiary of Three Saints Bay, LLC, is a Federal Contracting company looking for an Administrative Specialist in support of the Mid Atlantic Regional Maintenance Center (MARMC) providing technical and support services.

The Administrative Specialist will provide the necessary level of administrative support required to satisfy the overall operational objectives of MARMC Code 400 and provide a broad range of non-personal services and non-engineering acquisition support to the Contracts Department. This includes such functions as metrics support, assistance with policy development, budgeting and workload planning, and miscellaneous clerical and administrative duties.

Responsibilities include but are not limited to:

Provide guidance and assistance to organizational personnel in areas such as, use of automation and decision support tools, special projects, training, fact-finding, and other contract support. These tasks may involve the use of automated contract systems such as Standard Procurement System (SPS), SeaPort-e, Wide Area Workflow (WAWF) and Federal Procurement Data System Next Generation FPDSNG).
Assist in the preparation of the Contracts Department Metrics. This support may include creation of new databases and entry/verification of data, as well as the establishment of formulas and reporting parameters in complex Access and Excel databases. The data is then entered into PowerPoint presentations and presentation materials for use by the Contracts Department and Command.
Create and maintain reports from various databases that will aid in the management and reporting of the Contracts Department workload.
Prepare monthly Small Business Program status reports.
Prepare, organize, file, and distribute data as necessary.
Validate that Contract Action Reports (CARs) have been entered into the appropriate reporting sites and ensure accuracy.
Coordinate and prepare responses to procurement data calls.
Research, compile and analyze data and maintain performance metrics as requested by MARMC management.
Assist ACO Division personnel with research to determine status of contract closeout.
Assist in preparing contract close-out documentation for the file and verifying final payment though WAWF.
Schedule and coordinate meetings associated within the scope of this PWS.
Meeting coordination shall include drafting meeting agendas, coordinate meeting locations, facilities and times, prepare and disseminate literature for the meetings and meeting minutes, coordinate and provide space when requested by the Government for meetings and/or conference support, and provide audiovisual, computer, security and telephone services (teleconferencing) as necessary for complete support of meetings/conferences and evaluations.
Assist Contracts Department personnel in correspondence, reports, data entry, coordination of meetings and schedules, scanning of documents and maintenance of departmental files and reports.
Provide administrative support in developing and drafting department instructions.
Keep contractor employees trained on emerging technology.
Be knowledgeable of and comply with all current security and safety requirements for worker access to the designated place of performance.


Experience Required:

US Citizenship.
High School Diploma or equivalent.
Expert in the use and creation of documents/databases using Microsoft applications such as Word, PowerPoint, Excel, Access and Outlook
Proficient with automated contract systems such as Standard Procurement System, SeaPort-e, Wide Area Workflow and Federal Procurement Data System Next Generation.
Ability to provide quick responses to data calls.


Position located in Norfolk, VA.


VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Reference : Administrative Specialist - 1823 jobs


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Published at 23-03-2021
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