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Full-time Administrative Assistant III

at Ecom solutions in California

Contract : 4 months (Potential Temp to Hire)

Location: Stanford, CA 94305


(This is Temp to Hire opportunity for the right person)

MUSTS:

Advanced computer skills and demonstrated experience with office software and email applications.
Ability to work in an active office environment
Level headed and demonstrates good composure


Education & Experience: High school diploma and/or two years of administrative experience, or combination of education and relevant experience.



Knowledge, Skills and Abilities:



Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions



JOB PURPOSE:

Provide administrative and operational support for three faculty research labs with limited supervision.
Full responsibility for processing financial transactions for corporate travel cards and purchasing cards, processing of reimbursements and placement of orders for labs.
Meeting and event coordination, limited calendaring / scheduling for faculty members.
Work independently on varied projects at the direction of the Staff Administrator and /or Director of Finance and Administration.


CORE DUTIES :



Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.



Reference : Administrative Assistant III jobs


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Published at 24-01-2019
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