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Full-time Assistant Contract Administrator/Proposal Compliance Coordinator

at Three Saints Bay, LLC in Pennsylvania

Job Title: Assistant Contract Administrator/Proposal Compliance Coordinator
Security Clearance Required: Active Secret Clearance
Work Week: Monday to Friday
Hours: 8:00am-4:00pm
Flexible Hours: YES Flexible
Work Location: Philadelphia, PA

Position Overview: The Assistant Contract Administrator/Proposal Compliance Coordinator reports to the Contracts and Finance Manager in the execution of his/her roles, responsibilities and tasks as assigned by the Vice President / Chief Operating Officer (COO).

The Assistant Contract Administrator/Proposal Compliance Coordinator will assist the Contracts and Finance Manager in administering federal contracts, including both prime contracts with the government and subcontracts with professional service firms. In this capacity, the successful candidate will support labor rate negotiations, prepare representations and certifications, assist in the review of contract terms and modifications, and support the management of subcontracts and small business subcontract requirements.

The Assistant Contract Administrator/Proposal Compliance Coordinator will support the Director of Business Development in pipeline tracking and associated actions, proposal development, coordination, compliance and strategizing. In this role, the Assistant Contract Administrator/Proposal Compliance Coordinator will work collaboratively and directly with Amee Bay managers and support staff, as well as, representatives and managers from external organizations.

Important Information: Must be able to obtain and maintain an Active Secret Clearance; Candidates currently possessing an Active Secret Clearance are preferred.

Special Instructions: >Please provide salary expectations when applying.

Amee Bay, LLC, a subsidiary of Three Saints Bay, LLC, is an 8(a) Program certified, Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business (SDB), Minority Business Enterprise (MBE). We are a subsidiary of Three Saints Bay, LLC, which is owned by Old Harbor Native Corporation. We have offices in Charleston, SC; Anchorage, AK; Norfolk, VA; Wasilla, AK; Jacksonville, FL; San Diego, CA; and Philadelphia, PA.

POSITION RESPONSIBILITIES:
• Support the Contracts and Finance Manager in ensuring all prime and subcontracted requirements are met.
• Support day to day operations through opening, closing and modifying jobs using the Deltek Costpoint system in coordination with operational managers.
• Support operational managers and the Contracts and Finance Manager in day to day contractual requirements at the Contract, Delivery Order (DO), and Statement of Work (SOW) level including updating of monthly job cost reports.
• Report financial information for Contracts, DO's, and SOW's to operational managers upon request.
• Prepare monthly invoicing for contracts, including a review of project status reports and creating delivery order invoicing sheets for all open DO’s.
• Review contract bids and enter required data into the Quickbase program.
• Review RFP requirements and develop compliance matrixes for use during proposal development tasks.
• Format, design, compile and produce all volumes of proposal responses to meet bid deadlines and requirements.
• Work collaboratively with technical and functional managers to strategize, draft and finalize proposal responses.
• Proofread proposal responses to ensure continuity and compliance with RFP requirements and professional presentation.
• Work collaboratively with subcontractors, coordinating all data calls and planning of external proposal development assignments.
• Execute all Non-Disclosure Agreements, Teaming Agreements and FOIA requests through coordination with the legal department and responsible operational managers.
• Create and manage SharePoint sites for all proposals. Maintain an organized, searchable and accessible database of previous proposal responses.
• Collaborate with business development and operational managers to update and maintain business opportunities and track all contracts through the Deltek GovWin application.

POSITION REQUIREMENTS:
• US Citizen.
• Ability to obtain and maintain an Active Secret Clearance; Candidates currently possessing an Active Secret Clearance are preferred.
• Must be able to pass a background check.

Experience/Education:
• 10+ years’ experience in federal government contract administration support and proposal development and coordination.
• Bachelor’s Degree (required), advanced education is preferred.
• Expert level proficiency with Microsoft Office Suite products.

In addition, the successful candidate must also demonstrate strong experience, subject matter expertise and skills in the following areas:
• Professional communications and teamwork.
• Excellent time management and organizational skills.
• Unwavering commitment to professionalism, compliance and integrity at all times.

VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Reference : Assistant Contract Administrator/Proposal Compliance Coordinator jobs


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Published at 21-09-2018
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